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How to Create an Event
How to Create an Event

Step by Step Event Set up Instructions

James Trivlis avatar
Written by James Trivlis
Updated over 6 months ago

Create the Event

  1. Log into your account at https://my.curatorlive.com/ or register for one at https://my.curatorlive.com/register

  2. In your dashboard, on the right hand side select the ‘Create New Event’ button

  3. There will be a popup to name your event, click the next button when complete.

EVENT FORM STEP BY STEP

Step 1: Event Details

  1. When is the Event? : This information is not required so you do not have to enter it unless you want

  2. Where is the Event? : Choose the country you will be operating the station. No update is required if you are in the United States

  3. SMS Phone Number: If you have added your Twilio Account to the Tools page you can select the # you want to send your text from here

  4. Choose iPad Orientation : Choose which orientation you want to use.

  5. Choose the ipad Camera: Choose which camera you want to use for your photos. You can also update this in the App

  6. Add Survey Mode (Agency Pro Subscribers) : Add the ability to capture additional custom data

  7. Vanity URL: Assign your Custom URL if added to your account

Select the ‘continue’ button when finished.
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Step 2: Capture Attract Screen & Sharing Attract Screen(optional)

  1. On the left hand side, select an attract screen & an optional Sharing Station Attract screen to use with your event. Make sure to select a screen meant for the proper landscape or portrait layout you selected on the Event Details page, otherwise it may show up stretched or too big in the final product.

  2. Click on "Choose" to select from free stock options or "Upload Custom Design" to add your own design

Select the ‘continue’ button when finished.
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Step 3: Experience Buttons

  1. Experience Selection: choose an experience you want to add to your event, then select ‘choose’ or 'upload' next to the experience name to assign a button to the experience (repeat this process for up to 6 total experiences)

  2. Experience Button Layout: Select how you want the buttons to be displayed on the screen. The layout will be reflected in the ‘preview’ on the right hand side of the browser window.

  3. Experience Background: Select an Experience Background or upload your own custom design. This screen will show up behind your buttons.

  4. Look Here Graphics: This will display to your users where the camera is located during the countdown of the photos so they know where to look.

  5. Look Here Graphic Blink: Turn this feature on if you want the look here graphic to use a blinking animation to get the user’s attention on where to look.

  6. Event Wide Overlays: Select an overlay to use across all the experiences you selected previously. You can override this overlay in the experiences later if you wish.

  7. Ready: Define the number of seconds you want ‘Ready?’ text to show on the screen before the countdown begins.

  8. Countdown: Select how many seconds you want the user to have before the picture is taken. This gives them time to get ready and pose for their picture.

Select the ‘continue’ button when finished.

Step 4: Customize Experience

Click the down arrow on the right of each experience to edit the options

  1. Image Display: This is how the images will appear in the final photo after the picture is taken.

  2. Image Size: This is the total file size in megabytes (MB) of the photos when they are shared and/or put into your Dropbox.

  3. Image Dimensions: This is the height and width aspect ratio of the photos. Make sure your overlays match this aspect ratio to avoid stretching.

  4. Image Mirror: Defaults to 'Photo Only' - This flips all photos so words/logos display correctly

  5. Print Experience: Select this option if you plan to print your photo after the experience.

  6. Do Not Use Event Wide Overlay : This will override the Event Wide overlay uploaded on the previous screen (primarily used with the photo layout experience)

  7. Number of frames: For the GIF, Boomerang & Photo Layout experiences only. This defines the number of photos/frames taken per experience.

  8. Speed: For the GIF and Boomerang experiences only. How fast the photos show in succession.

  9. Overlay Direction: For Animated overlays only - this will control the direction

  10. Background Direction: For Animated backgrounds only - this will control the direction

  11. Selector Assets: This is where you are able to choose what props, filters, backgrounds, and overlays are a part of your experience. Only the assets that have been added to your account will be shown here. Once selected they will be added in the ‘Experience Selector Icon’ area below the Selector Assets window.

  12. Green Screen: Turn this option on if you plan on using a physical Green Screen with your experience. Select a background for the green screen in the Selector Assets section of the experience.

Repeat these step for ALL experiences

Select the ‘continue’ button when finished.

Step 5: Sharing Screen

  1. Share Buttons: This section defines how you want your photos shared after the photo is taken. Text: Guests will receive an SMS text message with a link to the photo / Email: Guests will receive an email with the photo / Print: Guests will have an option to print the photo if they’re happy with the outcome. / Retake: Allow the guests to retake the photo before sharing. Airdrop: Allow sharing of the images through Airdrop (iOS devices only) QR Code: Provide a QR code with access to the public gallery Attach MP4: Let’s the guests download a file they can use to share a GIF or Boomerang on social media / Attach Photo to Text: Shows the photos to guests in a SMS message. This options makes it harder to track any photo sharing and may affect your analytics.

  2. Share Button Style: Define the style of the share buttons for the experience.

  3. Share Screen Background: Apply a background behind the photo and share buttons. You can upload your own design or purchase one from the asset store.

  4. Print Experience: Select which experiences you want to enable printing.

  5. Printing Methods: Select how you want to print your photos either with Airprint or the Curator Wireless Print Server. Also, define how many photos you want to print with each experience.

Step 6: Social Sharing

  1. Micro-site Layout: This is how the photo will be displayed to the user when shared via email or SMS.

  2. Banner: Select whether or not you want to add a custom branded banner to the shared photo. You can upload your custom design by selecting ‘upload custom design’

  3. Banner URL: Add a link to have the banner load a web page you specify.

  4. Color Scheme: Define a primary and secondary color you want to use with the gallery templates.

  5. Display Information: Select the information you want displayed on the share photo layout. You are able to display the time, date, and/or event name.

  6. Marketing: This is extra marketing fields you can add to your photo gallery layout. The Facebook Like Popup will be linked to a specific Facebook Page that you define. The Custom Text will allow you to write your own message this is great for custom hashtags. The Call-to-Action button will prompt the users to take an action such as sign up for your newsletter or visit a webpage.

  7. Buttons: Add social buttons where users can share their photo to certain social media outlets. Here you can also link to the Public Gallery where users can view all the photos from the event.

  8. Sharing Language: You can change the text that’s associated with each share message.

  9. Analytics: Add a Google Analytics Tracking ID or a Facebook Pixel ID to know where and how your photos are being shared.

  10. Password Protected Gallery: Make your galleries private by adding a password that users have to enter whenever they want to access the event gallery.

  11. Photo Backup Options: Add a layer of security to your event by backing up your photos to Dropbox or the Camera Roll on your device. Any photo that’s taken during the event will copy to these outlets.

Select the ‘Finish’ button when you’re done and you will get a success message where you can click ‘done’ to head back to the dashboard. You will see your event showing on the Dashboard.
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Step 7: Download Your Event to the Curator Live App

  1. Open the Curator Live App and login with your Curator username and password

  2. Select the download button on the right next to your event. Every time you make changes to your event you will need to refresh/redownload. It may take some time if it’s the initial download since there may be a lot of assets to load onto the iPad.

  3. Click the play button(left) next to your event

  4. Choose a 4 digit PIN for the event. You will need this to access the hidden menu (double tap top right corner of the screen to access with your PIN while inside your event)

  5. Select the type of Experience you want to run on the device : Photo Booth / 360 Booth / Sharing Station / Slideshow

  6. Enjoy!

Data Capture (Beta) – Step 6 if activated on event details page for Agency Pro Subscribers

  1. Select from the drop-down which field you want to add to your data capture.

  2. Name your field, this label is what users see when they are entering the information into the field.

  3. Define if you want the field to be required in order for the user to continue the experience.

  4. If you don’t want to use the field, select the trash button to delete it.

  5. Add disclaimer text to let the user know certain information about your business or how you are going to use their data you collected.

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