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How to Create & Run a 360 Event
How to Create & Run a 360 Event

Step by Step Event Set up Instructions

James Trivlis avatar
Written by James Trivlis
Updated over 7 months ago

Create the Event

  1. Log into your account at https://my.curatorlive.com/ or register for one at https://my.curatorlive.com/register

  2. In your dashboard, on the right hand side select the ‘Create New Event’ button

  3. There will be a popup to name your event, click the next button when complete.

EVENT FORM STEP BY STEP

Step 1: Event Details

  1. When is the Event? : This information is not required so you do not have to enter it unless you want

  2. Where is the Event? : Choose the country you will be operating the station. No update is required if you are in the United States

  3. SMS Phone Number: If you have added your Twilio Account to the Tools page you can select the # you want to send your text from here. If not then you can skip this as a random number from our account will be applied.

  4. Choose iPad Orientation : Choose which orientation you want to use.

  5. Choose the ipad Camera: Choose which camera you want to use for your photos. You can also update this in the App

  6. Add Survey Mode (Agency Pro Subscribers) : Add the ability to capture additional custom data

  7. Vanity URL: Assign your Custom URL if added to your account

Select the ‘continue’ button when finished.
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Step 2: Capture Attract Screen & Sharing Attract Screen(optional)

  1. On the left hand side, select an attract screen & an optional Sharing Station Attract screen to use with your event. Make sure to select a screen meant for the proper landscape or portrait layout you selected on the Event Details page, otherwise it may show up stretched or too big in the final product.

  2. Click on "Choose" to select from free stock options or "Upload Custom Design" to add your own design

Select the ‘continue’ button when finished.
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Step 3: Experience Buttons

  1. Experience Selection: choose Video as the experience you want to add to your event, then select ‘choose’ or 'upload' next to the experience name to assign a button to the experience (repeat this process for up to 6 total experiences) Tip: Most 360 setups just select 1 Video Experience. You DO NOT need to assign a button if you only have 1 experience.

  2. Experience Button Layout: Select how you want the buttons to be displayed on the screen. The layout will be reflected in the ‘preview’ on the right hand side of the browser window. Tip: If you only have 1 experience for the event you can skip this block

  3. Experience Background: Select an Experience Background or upload your own custom design. This screen will show up behind your buttons. Tip: If you only have 1 experience for the event you can skip this block

  4. Look Here Graphics: You can leave this blank, you do not need this for a 360 event

  5. Event Wide Overlays: Select an overlay to use across all the experiences you selected previously. You can override this overlay in the experiences later if you wish.

  6. Ready: Define the number of seconds you want ‘Ready?’ text to show on the screen before the countdown begins. "0" is the suggested selection.

  7. Countdown: Select how many seconds you need before the video is taken. Based on your unit's trigger you will want to adjust this accordingly for optimal setup

Select the ‘continue’ button when finished.

Step 4: Customize Experience

Click the down arrow on the right of each experience to edit the options

  1. Video Template: Choose from any of our pre-built demos or choose Custom to build your own in the app.

  2. Video Soundtrack: Upload Music to play with your Videos

  3. Video Pre-Roll (optional) : Coming Soon! NOT AVAILABLE IN CURRENT VERSION

  4. Video Post-Roll: Coming Soon! NOT AVAILABLE IN CURRENT VERSION

  5. Video Dimensions: This is the height and width aspect ratio of the videos. Make sure your overlays match this aspect ratio to avoid stretching.

  6. Video Size: This is the total file size in megabytes (MB) of the photos when they are shared and/or put into your Dropbox. Medium is the default and suggested size for digital sharing.

  7. Video Mirror: Defaults to 'Video Only' - This flips all photos so words/logos display correctly. If you are using the rear camera to capture you should change this to "NO"

  8. Do Not Use Event Wide Overlay : This will override the Event Wide overlay uploaded on the previous screen (primarily used with the photo layout experience)

  9. Selector Assets: This is where you are able to choose what props, filters, backgrounds, and overlays are a part of your experience. Only the assets that have been added to your account will be shown here. Once selected they will be added in the ‘Experience Selector Icon’ area below the Selector Assets window.

  10. Green Screen: Turn this option on if you plan on using a physical Green Screen with your experience. Select a background for the green screen in the Selector Assets section of the experience.

Repeat these step for ALL experiences if you have more then 1

Select the ‘continue’ button when finished.

Step 5: Sharing Screen

  1. Share Buttons: This section defines how you want your videos shared after the video is taken. Text: Guests will receive an SMS text message with a link to the video / Email: Guests will receive an email with the video / Print: Leave this unchecked / Retake: Allow the guests to retake the video before sharing. Airdrop: Allow sharing of the videos through Airdrop (iOS devices only) QR Code: Provide a QR code with access to the public gallery Attach MP4: Let’s the guests download a file they can use to share their video on social media / Attach Photo to Text: Leave this unchecked. Videos are too large to attach to a text message

  2. Share Button Style: Define the style of the share buttons for the experience.

  3. Share Screen Background: Apply a background behind the video and share buttons. You can upload your own design or choose one from our stock designs

Step 6: Social Sharing

  1. Micro-site Layout: This is how the video will be displayed to the user when shared via email or SMS.

  2. Banner: Select whether or not you want to add a custom branded banner to the site where they can view/download their video. You can upload your custom design by selecting ‘upload custom design’

  3. Banner URL: Add a link to have the banner load a web page you specify.

  4. Color Scheme: Define a primary and secondary color you want to use with the gallery templates.

  5. Display Information: Select the information you want displayed on the share photo layout. You are able to display the time, date, and/or event name.

  6. Marketing: This is extra marketing fields you can add to your photo gallery layout. The Facebook Like Popup will be linked to a specific Facebook Page that you define. The Custom Text will allow you to write your own message this is great for custom hashtags. The Call-to-Action button will prompt the users to take an action such as sign up for your newsletter or visit a webpage.

  7. Buttons: Add social buttons where users can share their photo to certain social media outlets. Here you can also link to the Public Gallery where users can view all the photos from the event.

  8. Sharing Language: You can change the text that’s associated with each share message.

  9. Analytics: Add a Google Analytics Tracking ID or a Facebook Pixel ID to know where and how your photos are being shared.

  10. Password Protected Gallery: Make your galleries private by adding a password that users have to enter whenever they want to access the event gallery.

  11. Photo Backup Options: Add a layer of security to your event by backing up your photos to Dropbox or the Camera Roll on your device. Any photo that’s taken during the event will copy to these outlets.

Select the ‘Finish’ button when you’re done and you will get a success message where you can click ‘done’ to head back to the dashboard. You will see your event showing on the Dashboard. It's ready to be activated for a single event if you are not subscribed
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The following steps are all done in the APP on the Device(s)

Step 7: Setup LIVE CONNECT on your devices - You can skip this if you are not using a sharing station or slideshow

CAPTURE DEVICE

  1. Open the Curator Live App and login with your Curator username and password

  2. From the dashboard on the CAPTURE device, Click on the LIVE button at the bottom

  3. Click Start Live Connect & then take note the Device Name you will need to connect to from your other devices

  4. Click the Left arrow at the top of the page to go back to the Dashboard

SHARING/SLIDESHOW DEVICE

  1. Open the Curator Live App and login with your Curator username and password

  2. From the dashboard on the SHARING/SLIDESHOW device, Click on the LIVE button at the bottom

  3. Click the Devices tab at the top of the page

  4. Click Connect to the Right of the Device Name of your Capture Device

  5. Click the Left arrow at the top of the page to go back to the Dashboard

Step 8: Download Your Event on ALL devices in the Curator Live Video Photo Booth App

  1. Select the download button on the right next to your event. Every time you make changes to your event you will need to refresh/redownload.

  2. Click the play button(left) next to your event

  3. Select the type of Experience you want to run on the device : 360 Booth / Sharing Station / Slideshow

  4. Choose a 4 digit PIN for the event. You will need this to access the hidden menu (double tap top right corner of the screen to access with your PIN while inside your event)

  5. Enjoy!

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